Ask anything about your business. Get an answer from your live data.
Ask IBIOS is anti-hallucination AI that knows your business. Type a question and it answers from your own IBIOS records, with the sources shown. When it cannot see something, it says “I can’t see that” instead of guessing, and it learns facts your team confirms.
Quotes, jobs, customers, outstanding balances, stock levels, supplier lead times — any question about your live IBIOS data, answered from your own records. No dashboard drilling, no running reports, no searching.
What can you ask Ask IBIOS?
Which quotes are more than 7 days old and have not been followed up?
Johnson, Barrett and Dillon match. Each quote was sent more than a week ago and none has a follow-up logged. I have listed the value and send date for each.
What is the current stock level for 900mm slate shower trays?
You have 4 in stock. There is also an open supplier order for 6 more, acknowledged, expected Thursday.
What was the margin on last month's completed jobs?
Across last month’s completed jobs, the Cooke job had the lowest margin (high materials cost) and the Patterson job the highest. I have listed the average and each job’s margin below.
The alternative is too slow
A customer calls and asks what stage their job is at. You open the CRM, search for the customer, find the job, read through the status notes, and finally have the answer while the customer waits.
Your owner asks what the margin is looking like for this month. You open a spreadsheet, cross-reference it with the job list, pull out the figures, and calculate manually, for a question you could simply have asked.
Ask IBIOS the same questions and you have the answer before the conversation has moved on. The data is the same. The time it takes to reach it is not.
How is Ask IBIOS different from a search box?
For the whole team, by role
Owners, office staff, salespeople and fitters all ask in plain English, on desktop or in the IBIOS mobile app. Role permissions decide what each person can see, so a fitter in the field gets their job details without ringing the office.
A staff assistant in the sidebar
Beyond answering questions, it drafts customer emails from the job record, suggests follow-up actions from call history, summarises recent activity on a job and looks up process guidance in your knowledge base, without switching app. Staff can give each answer a thumbs up or down so weak answers get fixed.
How it thinks
It checks the full picture (job record, recent notes, account history) before answering rather than taking the first match, flags anything unusual it spots along the way, asks a clarifying question when a request could mean two things, and writes in your business’s tone. If it is not sure, it says so rather than guessing.
Ask IBIOS outcomes
Typed
questions in plain English, answered from your live records
Live
data only — answers reflect recent payments, orders, and status changes
No
reports to run, no exports needed — ask in plain language
Questions about Ask IBIOS
What kind of questions can I ask?
You can ask about any data in your IBIOS system. "Which quotes have not been followed up this week?" "What is the outstanding balance on the Henderson job?" "Which supplier has the best lead time for Trojan shower trays right now?" "What did Sarah quote the Pattersons last month?" The assistant answers from your live data, not from a summary or a pre-built report.
Is it the same assistant I would speak with as a customer on the phone?
It is the same AI brain, used differently. When customers call, it will act as the receptionist (coming soon). When your staff use it internally, it acts as a business data assistant. The distinction matters: your staff get access to cost prices, margins, and internal notes that the external-facing receptionist (coming soon) will not share.
Does it access my data in real time or from a cached summary?
Real time. When you ask a question, the assistant queries your live IBIOS database before answering. If a payment has just been recorded, asking "is the Smith deposit paid?" will reflect that payment. There is no overnight refresh to wait for.
Can it help draft communications based on the data?
Yes. Ask it to draft a quote follow-up for a specific customer and it will pull the customer name, the quote details, and the right figures from the job record — then produce a draft email or message for you to review and send. You edit if needed; you do not start from a blank page.
Is there a limit to how often staff can use Ask IBIOS?
Staff chat usage is metered and visible in the IBIOS dashboard, so you can see how heavily your team uses it. Founding prices for waiting-list members are explained on the pricing page.
Can my whole team use it, or just managers?
Everyone can use it, and what each person sees is controlled by their role. A fitter can ask about today’s job, a salesperson about their open quotes, and a manager about total outstanding balances. Nobody gets an answer their role does not permit.
What happens if Ask IBIOS does not know the answer?
It says so. Answers come from your own records and knowledge base, and if the information is not there, or the question is ambiguous, it says "I can’t see that" or asks a clarifying question instead of guessing. That is deliberate anti-hallucination design, not a limitation.
Is Ask IBIOS anti-hallucination AI that knows your business?
Yes, that is how it is built. It answers typed questions from your own IBIOS records with the sources shown, says when it cannot see something instead of guessing, and learns facts your team confirms. No AI is right every time, which is why every answer shows where it came from.
Which IBIOS product line includes Ask IBIOS?
Ask IBIOS is part of the IBIOS AI Brain. Typed questions over your live records are available now; voice Ask IBIOS is coming soon. It is built for showroom retailers and wholesale and trade suppliers. See also: a staff question about live stock.
IBIOS (Integrated Business Intelligence & Operations System) is made by IBIOS Limited (NI743167), Northern Ireland. Access is by waiting list; there is no free trial.
Stop digging through dashboards.
Ask IBIOS any question about your business and get an answer from your live data. Early access by waiting list.