IBIOS features
IBIOS features for UK trade and showroom businesses: quoting from supplier PDFs, stock control, supplier orders, payments and call intelligence, with the AI receptionist coming soon. Each works as a standalone product or as part of the full IBIOS platform. IBIOS (Integrated Business Intelligence & Operations System) is made by IBIOS Limited (NI743167) in Northern Ireland, and access is by waiting list.
AI Receptionist (Coming soon)
Coming soon: an AI receptionist that will answer when you can’t. When it launches, it will greet callers in your business name, capture their details, book appointments into your calendar, and send your team a one-line summary before the caller has hung up. When a caller asks about product availability, the AI will check your live stock before answering rather than guessing.
Learn more about AI Receptionist (Coming soon)What it does
- Answers calls in your business name, in a voice you choose
- Books appointments directly into your calendar
- Checks live stock levels before answering product questions
- Sends SMS or email summary to your team after every call
- Coming soon: UK phone number (028 format for Northern Ireland)
How does Quote Studio turn a supplier PDF or photo into quote lines?
A customer sends you a supplier PDF, a scanned image, or a photo of a handwritten list. You upload it to IBIOS. The AI reads every line item, identifies the product code, description, and price, and gives each item a confidence score. High confidence items are approved automatically. Anything uncertain is flagged for your review. Then IBIOS generates a professional, branded customer quotation.
Learn more about Quote StudioWhat it does
- Reads PDFs, scanned images, and mobile phone photos
- Extracts product codes, descriptions, quantities, and prices
- Confidence scoring — high confidence auto-approved, low confidence flagged
- Auto-matches SKUs against the catalogue you import
- Applies your margin rules per supplier automatically
- Generates a professional Word document, ready to send
How does IBIOS handle stock control and stock take?
Real-time stock levels across your entire product range, with batch and shade-lot tracking for tile orders. Run a stock take on a single brand, a single warehouse location, or your full catalogue. Variances are flagged, reviewed, and approved before any write-back — so your stock records stay accurate.
Learn more about Stock Control and Stock TakeWhat it does
- Track stock across multiple warehouse locations
- Batch and shade lot tracking for tile orders
- Coming soon: low-stock alerts before you run out
- Stock take with manual counts (barcode scanning coming soon)
- Manager approval gate before any variance write-back
- Full movement audit log — every adjustment recorded
How are supplier orders tracked against each customer job?
Raise purchase orders directly from customer job records. Track each order through confirmation, despatch, and partial arrival. Log supplier acknowledgement numbers and invoice references. When goods arrive, mark them received — and your stock levels update automatically.
Learn more about Supplier Order ManagementWhat it does
- Raise supplier orders linked to customer jobs
- Multi-line orders across multiple suppliers in one job
- Log acknowledgement numbers and supplier invoices
- Partial arrival tracking — mark individual items received
- Automatic stock level update on goods receipt
- Delivery notes with QR code payment links
Pay by Link and QR Payments
Send a payment link by email or paste it into your own message. Embed a QR code in your quote PDF or delivery note. Your customer pays from their phone. The payment is automatically reconciled against the job record — no manual entry, no chasing, no bank statement cross-referencing.
Learn more about Pay by Link and QR PaymentsWhat it does
- Payment links sent by email, or copied into your own message
- QR codes embedded in quote PDFs and delivery notes
- Stripe and SumUp integration
- Automatic reconciliation against job records
- QuickBooks and Xero accounting sync (coming soon)
- Deposit and balance payment support
Call Intelligence
IBIOS analyses the call recordings from your existing phone provider. After the call, IBIOS writes a call report and a transcript and files them on the customer record. Coming soon: sentiment analysis, action-item lists and real-time transcription.
Learn more about Call IntelligenceWhat it does
- Post-call AI summary — filed against customer record automatically
- Coming soon: sentiment analysis
- Coming soon: action-item lists from each call
- Full call transcript available for review
- Call analysis linked to the customer record, not just a file
Integrations included
IBIOS connects to the tools you already use, with no additional integration fees.
What do trade businesses ask about IBIOS features?
IBIOS includes a CRM, Quote Studio, stock control with shade-lot tracking, supplier order management, payment recording and call intelligence from the recordings your phone provider already makes. Bookings with calendar sync, Boards and workforce scheduling are also live. The AI receptionist is coming soon.
Quote Studio reads a supplier PDF, a scanned image or a photo of a handwritten list into quote lines in about 60 seconds, then matches those lines to your own products. Anything it is unsure about is flagged for your review before the customer quote is generated.
Yes. IBIOS tracks stock across more than one location, with batch and shade-lot tracking for tile orders and goods-in against supplier orders. Shelf-level locations, barcode scanning and low-stock alerts are coming soon.
Not yet. QuickBooks and Xero sync is coming soon. ShopWired and Wix order sync are live today.
No. IBIOS is in early access by waiting list and there is no free trial. IBIOS is made by IBIOS Limited (NI743167) in Northern Ireland.
See every feature working in your own business
Join the waiting list for early access to run IBIOS with your own data. Founding prices for waiting-list members.