IBIOS vs Payaca: supply-and-fit trade platform vs installer job software
Payaca is quoting and job management software that describes itself as the CRM, job management and field service system for growing UK solar and heat pump installers. IBIOS is a business platform for trade businesses that sell product as well as labour; in IBIOS, quoting and payments are live today.
If you install solar panels or heat pumps, Payaca is built around that work. If you run a bathroom showroom, tile shop or supply-and-fit business, IBIOS includes supplier orders, stock and a warehouse alongside quotes and payments; check with Payaca what it covers.
At a glance
✓Live in IBIOS today
- ✓Quote Studio with online acceptance
- ✓E-sign contracts made from quotes
- ✓Payments recorded and pay by link
- ✓Supplier orders, stock and warehouse
~Coming soon in IBIOS
- ~Raising and sending invoices
- ~Automatic payment chasing
- ~QuickBooks and Xero sync
iWhat Payaca says it offers
- iCRM, job management and field service for solar and heat pump installers
- iCompliant quotes, multi-option proposals and e-signatures
- iDeposits at acceptance via Stripe and online invoicing
From Payaca's own website; see Sources below.
Is IBIOS a good Payaca alternative for UK trade businesses?
You sell and fit product, such as bathrooms, tiles or kitchens, and need quotes built from supplier price lists, supplier orders linked to jobs, stock and payments in one system.
You are a solar or heat pump installer and want software built for those installs, including compliant quotes and project tracking for each installation.
What is the difference between Payaca and IBIOS?
| Feature | IBIOS | Payaca | Notes |
|---|---|---|---|
| Built for | Showrooms and supply-and-fit trades | UK solar and heat pump installers | See Sources for Payaca |
| Quotes | ✓ Live | Yes (payaca.com) | IBIOS Quote Studio reads supplier PDFs into quote lines |
| E-signatures | ✓ Live | Yes (payaca.com) | IBIOS: you send the signing link from your own email for now |
| Online payments and deposits | ✓ Live | Yes (payaca.com) | IBIOS pay by link via SumUp or Stripe; Payaca says deposits via Stripe |
| Raising and sending invoices | Coming soon | Yes (payaca.com) | IBIOS invoicing is coming soon |
| Supplier orders and stock | ✓ Live | Check with Payaca | IBIOS links supplier orders and stock to the job |
| Tracking the work | Kanban-Style Job & Project Boards (live) | Project tracking (payaca.com) | Check how each tracks installs |
Payaca pricing vs IBIOS pricing
IBIOS
Founding prices
Founding prices for waiting-list members; see the pricing page. Access is by waiting list and there is no free trial.
Payaca
Check directly
Check Payaca's current pricing on their website; plans and prices change.
Related IBIOS products, guides and comparisons
If you are comparing Payaca with IBIOS, these pages cover the IBIOS products involved and other trade software comparisons.
IBIOS (Integrated Business Intelligence & Operations System) is made by IBIOS Limited (NI743167), Northern Ireland. Access is by waiting list; there is no free trial.
- Quote Studio: supplier PDFs and photos into quote lines, with online acceptance.
- Payments and cash flow: deposits, balances and pay by link.
- E-signatures: contracts from quotes, signed on a secure page.
- Heating engineers: how IBIOS is set up for heating businesses.
- IBIOS vs Powered Now: another trade job app compared.
Frequently asked questions
Is IBIOS a Payaca alternative?
It depends on your trade. Payaca describes itself as the CRM, job management and field service system for growing UK solar and heat pump installers. IBIOS is built for trade businesses that sell product as well as labour, such as bathroom showrooms, tile shops and kitchen fitters. In IBIOS, quoting and payments are live; if you install solar or heat pumps, check Payaca first, as it is built for that work.
Does IBIOS take payments like Payaca?
IBIOS records deposits and balances against each job and offers pay by link through SumUp or Stripe, sent by your staff. Payaca says on its website that it collects deposits at acceptance via Stripe. Raising and sending invoices in IBIOS is coming soon.
How does Payaca pricing compare with IBIOS?
Check Payaca's current pricing on their website, as plans change. IBIOS has founding prices for waiting-list members; see the IBIOS pricing page. There is no free trial of IBIOS.
Can customers sign quotes online in IBIOS?
Yes. Customers can accept IBIOS quotes online, and a contract made from a quote can be signed on a secure signing page with an evidence record. Today you send the signing link from your own email; IBIOS emailing the link is coming soon.
Does IBIOS handle compliance paperwork for renewable installs?
IBIOS is not built for solar or heat pump compliance work. Payaca says on its website that it generates compliant quotes for those installers, so check the details with Payaca.
Sources
What this page says about Payaca comes only from Payaca's own website. Products change, so check the details with Payaca before you decide.
- https://www.payaca.com/ (Payaca describes itself as the CRM, job management and field service system for growing UK solar and heat pump installers, with compliant quotes, multi-option proposals, e-signatures, project tracking, deposits at acceptance via Stripe and online invoicing; checked 18 October 2026)
Quotes, payments and stock in one trade system.
IBIOS quoting and payments are live today; invoicing is coming soon. Early access by waiting list.
Product and company names on this page are trademarks of their respective owners. IBIOS is not affiliated with or endorsed by them.