Staff · Mileage

Status:Coming soonComing soon. Not live yet.

Mileage tracking for UK businesses (coming soon)

IBIOS Mileage is mileage claims for staff who drive for work: a trip is logged by hand or, later, as a GPS trip the person starts themselves, and a manager approves it. It is coming soon and is not live yet. It is built but switched off while we finish the checks, so nothing is available to customers today.

Who it is for: Businesses whose staff drive to sites, suppliers and customers and claim the miles.

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Key facts about IBIOS Mileage

Checked 26 October 2026. Status as at that date.

Product: IBIOS Mileage, made by IBIOS Limited
Status: Coming soon. Coming soon. Not live yet.
Planned for: Staff who drive to jobs, suppliers and customers, and the managers who approve their claims.
Manual trips: Logged by hand and clearly marked "Manual, not GPS tracked".
GPS trips: Planned, and held back until the privacy checks for them are done. Recording would run only between a Start and a Stop that the member of staff presses, and staff will be told.
Approval: A manager approves each claim. Nobody approves their own.
Rates: Set by HMRC and subject to change. The free calculator on this site carries them.
Use today: The free HMRC mileage allowance calculator.
Availability: Early access by waiting list. There is no free trial.

What IBIOS Mileage does today, and what is coming

Today

Nothing is available to customers yet. IBIOS Mileage is not live.

Coming

Log a work trip by hand, marked as not GPS trackedComing soon
Link a trip to an appointment, a job or a supplier orderComing soon
Trip types and purposes, so a claim says what the journey was forComing soon
A manager approval queue, with no self-approvalComing soon
Export of approved tripsComing soon
GPS trips, recorded only between a Start and a Stop the member of staff pressesComing soon
A flag when a route is longer than expected, never an automatic rejectionComing soon
The rate that applied saved on each tripComing soon

Does IBIOS track mileage today?

No. IBIOS Mileage is coming soon and is not live. Mileage and expenses are part of the same plan as timesheets and the field tracker in IBIOS Workforce, where the schedule board is live today.

In the meantime, the free HMRC mileage allowance calculator works out an allowance for business journeys. It is a calculator, not the IBIOS feature.

How will IBIOS Mileage work?

A member of staff logs a trip by hand, linked to the appointment, job or supplier order it was for, with a type and a purpose. A manager approves it, and nobody can approve their own claim. Approved trips can be exported.

The rate that applied on the day is saved on each trip, so an old claim does not change when rates do. A route that is longer than expected is flagged for a manager to look at. It is never rejected automatically.

Will it track my staff all the time?

No. When GPS trips arrive, IBIOS will record only between a Start and a Stop that the member of staff presses themselves, and staff will be told. A trip entered by hand is marked as not GPS tracked, and a claim can always be entered by hand if a map service is unavailable.

GPS trips are held back until the privacy checks for them are complete. Route detail is planned to be reduced after a period your company sets.

What are the HMRC mileage rates?

HMRC sets them and they can change, so this page does not quote figures. The free calculator shows the rates it uses and does the sum for you, and GOV.UK publishes the official rates. Check them before you pay a claim.

How IBIOS Mileage will work (coming soon)

Log the trip
Coming soon: a member of staff logs a trip by hand, linked to the appointment, job or supplier order, with a type and purpose. It is marked as not GPS tracked.
A manager approves it
A manager approves each claim. Nobody approves their own.
Export approved trips
Approved trips can be exported. The rate that applied on the day is saved on each trip.

Join the waiting list for up to 15% off at launch

People who join the waiting list before launch can get up to 15% off their first 12 monthly payments, or a discount on their first annual payment (the percentage is confirmed before launch). After the first year, standard pricing applies. The discount depends on the plan.

No payment is taken to join. You can leave at any time. Read the offer terms.

Join the waiting list for IBIOS Mileage

Questions people ask

Does IBIOS have a mileage tracker?

Not yet. IBIOS Mileage is coming soon and is not live. Today IBIOS Workforce has a schedule board, and the free HMRC mileage calculator on this site works out an allowance.

Will IBIOS Mileage use GPS?

GPS trips are planned. They are held back until the privacy checks are done, and when they arrive they will record only between a Start and a Stop that the member of staff presses, and staff will be told.

Who approves mileage claims?

A manager. IBIOS Mileage is designed so that nobody approves their own claim, and approved trips can be exported.

What mileage rate does IBIOS use?

The rates are set by HMRC and change, so this page does not quote them. The free HMRC mileage calculator on this site shows the rates it uses, and each trip will keep the rate that applied on the day.

What can I use for mileage until IBIOS Mileage is live?

The free HMRC mileage allowance calculator on this site. It works out an allowance for car, van, motorcycle and bicycle journeys. It is a calculator, not a tracker.

Want IBIOS Mileage in your business?

Register your interest in the IBIOS founding group. No payment, no commitment. IBIOS runs Isabella Bathrooms today, and founding members get early access as we roll out.