Support · Meetings
Status:BetaBuilt and in testing. Rolling out to founding members.
IBIOS Meet: video meetings, translation, notes and support in one system, linked to your business
IBIOS Meet is designed to be one system rather than several tools: video meetings and calls with screen share, a waiting room and calendar booking, with live translation, AI notes and summaries, and remote support alongside, all linked to the customer, supplier, quote or job you are meeting about. The video meetings are built and in testing, and are rolling out to founding members. Live translation is planned, will follow in stages and is not part of the first release. The customer record, quotes and jobs it links to are live today.
Who it is for: Any business that meets customers, suppliers or staff on video and wants the meeting booked from the same diary and kept with the customer or job, instead of in a separate meeting tool.
Key facts about IBIOS Meet
Checked . Status as at that date.
- Product
- IBIOS Meet, made by IBIOS Limited
- Status
- Beta. Built and in testing. Rolling out to founding members.
- Features
- 59 features in 8 groups, listed below. Built and in testing, rolling out to founding members; translation and meeting bots are planned
- What it is
- Video meetings and calls, built into IBIOS rather than bolted on
- Where it runs
- In a web browser and in the IBIOS Android app
- Guests
- Join from a link, with nothing to install
- Screen share
- For staff and guests, with a banner that always shows when you are sharing and a stop control for the host
- Waiting room
- Guests wait without sound or video until the host lets them in
- Booking
- Book on IBIOS Meet or by pasting a link to another meeting service, with an invite, a reply page and reminders
- Translation
- Coming soon, in stages. Not part of the first release
- After the meeting
- A written summary with decisions and actions, and tasks drafted by AI that a person confirms or discards
- Assist links
- Start a view-only IBIOS Assist session from a customer. IBIOS Assist itself is coming soon
- Availability
- Early access by waiting list. There is no free trial.
What IBIOS Meet does today, and what is coming
Today
- Video meetings and calls in the browser and the Android app: built, in testing, rolling out to founding membersBeta
- Screen share for staff and guests, with an always-visible “you are sharing” banner and a host stop controlBeta
- A waiting room: guests wait without sound or video until the host admits themBeta
- Meeting requests and booking: set up a meeting on IBIOS Meet, Zoom, Microsoft Teams or Google Meet, or paste a link; send a calendar invite; guests reply from a page; reminders go out; clashes with the staff diary are flaggedBeta
- Optional recording, only after everyone has been told and has agreedBeta
Coming
- Live translation, planned in three stages: live captions, then translated captions, then translated voiceComing soon
- A note-taker bot that joins meetings on Google Meet and Microsoft TeamsComing soon
Every IBIOS Meet feature
This is the full list of IBIOS Meet features. IBIOS Meet is built and being tested, and is rolling out to founding members. Built features carry the Beta label; translation and meeting bots are planned and marked Coming soon. No dates are promised.
Meetings and joining
- Start or join a video meeting in your web browser and in the IBIOS Android appBeta
- Check your camera, microphone and speaker before you join, with a live level meter, camera preview and test soundBeta
- If your browser blocks the camera or microphone, step-by-step help and a Try again buttonBeta
- Your device choices, and whether you join muted or with the camera off, are rememberedBeta
- Switch microphone, camera or speaker during the callBeta
- A clear You were disconnected notice with a Rejoin buttonBeta
- Guests join from a link with no accountBeta
- Each guest gets a personal link, so a forwarded or lost link is not a guessable way inBeta
- Meetings tied to a customer, job or quoteBeta
- A short briefing on the customer before the meetingBeta
- Join from your phone as a second, camera-only device while you share from your computerBeta
- Leaving or losing one device does not count as you leaving the meetingBeta
- Guests can join comfortably from a phone browserBeta
- Chat, reactions and raise handBeta
- Grid, speaker and presenter layouts, pinning, and a host spotlightBeta
- Background blur or replacementBeta
- Breakout roomsBeta
Sharing
- Share your screen, a window or a browser tab, and choose whether the audio is shared tooBeta
- A banner always shows You are sharing, with a Stop button, and viewers see who is presentingBeta
- Switch what you share, or pause it, without stoppingBeta
- Presenter view with the shared screen large, full screen and zoom, and several people sharing at once if the host allowsBeta
- Staff and guests can both share, and the host chooses whether guests mayBeta
- The host can stop anyone’s shareBeta
- A share timeline on the meeting page that never reads or stores what was on the screenBeta
- Share your screen from the IBIOS Android appBeta
- Guided support on a customer’s own screen with IBIOS Assist, which is view-onlyBeta
Waiting room and safety
- Guests wait without sound or video until the host lets them in, lets everyone in, or says noBeta
- The host can lock the meeting, mute everyone, remove a person, or end it for everyoneBeta
- A removed guest’s link stops working, and removing a person removes all their devicesBeta
- Everyone sees a persistent banner when a meeting is being recordedBeta
- Anyone who has not accepted the recording notice can listen but cannot speak or be recordedBeta
- Meeting recordings and transcripts are visible only to the host, staff who were in the meeting and senior rolesBeta
Booking and invites
- Book a meeting from the Meetings page, the Calendar, or a customer, job or quoteBeta
- Choose where it happens: IBIOS Meet, Zoom, Microsoft Teams, Google Meet or a pasted linkBeta
- The meeting is added to the IBIOS diary, and clashes are flagged, with a Book anyway option and a reasonBeta
- A branded invite email with a Join button, reply links, Add to Google or Outlook, and a calendar fileBeta
- Guests reply Yes, No or Maybe on a page, and the organiser sees each replyBeta
- Reschedule, cancel, resend and send updated invitesBeta
- Reminders 24 hours and 15 minutes beforeBeta
- Settings for your default meeting service, waiting room, recording and remindersBeta
Recording and notes
- Optional recording, started by the host only after everyone has been told and has agreedBeta
- Audio-only recording by default, with video recording as an option your company switches onBeta
- After the meeting, a transcript and a meeting report on the customer or jobBeta
- Settings for how long recordings and transcripts are keptBeta
Planned: translation and meeting bots
- Live captionsComing soon
- Translated captionsComing soon
- Translated voiceComing soon
- Meeting reports in each person’s own languageComing soon
- A note-taker bot for meetings on Google Meet and Microsoft Teams, named on screen, with the host confirming that people were toldComing soon
Admin and audit
- Switch IBIOS Meet on for your company, with permissions per role that you can change for one person: view, host, record, share screen, schedule, manage settings, start Assist and manage settingsBeta
- Host actions, consent and share events are loggedBeta
- Company-level defaults for whether guests may shareBeta
- Invites use your company brandingBeta
- Owner approval before IBIOS support staff can join a customer’s Assist sessionBeta
Mobile (Android)
- A Meetings tile on the home screen, a meetings list, a pre-join screen, and an in-call screen with a participant grid, mute, camera, switch camera, and speaker, earpiece or BluetoothBeta
- A notification keeps the call going with the screen off, with a Stop actionBeta
- Host controls on your phone: remove, mute all, lock, end, and the waiting-room panelBeta
- Schedule, view, reply to, join, reschedule, cancel and resend meetings from your phoneBeta
- Join as camera only on your phoneBeta
Why one system instead of separate meeting, translation and notes tools?
Many businesses end up with a video tool, a translation tool, a notetaker and a remote support tool, and then copy the outcome by hand into the CRM. IBIOS Meet is designed to keep those in one place and tied to the record: live translation, notes from Appointment Smart Notes, help on a customer’s screen with IBIOS Assist or IBIOS Remote, and the follow-ups that come out of the meeting.
IBIOS Meet is built and rolling out to founding members. Translation and remote support are coming soon. Appointment Smart Notes is live for in-person appointments at Isabella Bathrooms, and the customer record, quotes and jobs they connect to are live today. AI-drafted tasks are drafts that a person confirms. For how this compares with dedicated translation tools, with sources dated 31 October 2026, see IBIOS vs live translation tools.
What is IBIOS Meet, and who is it for?
IBIOS Meet is a video meeting tool that lives inside IBIOS. You start or book a meeting from the customer, supplier or job it is about, the guest joins from a link, and the meeting sits next to the quotes, orders and notes for that customer instead of in a separate app.
It is for showrooms, trades and service businesses that already run customer work in IBIOS, and for any business that simply wants video meetings tied to the diary. It is built and in testing, and is rolling out to founding members, so it is not yet switched on for everyone.
Can I book a video meeting from my calendar?
Yes. IBIOS Meet is built to let you request a meeting, send a calendar invite, let the guest reply from a page, send reminders and be warned if the time clashes with someone’s diary. You will be able to book on IBIOS Meet, or set up a meeting with Zoom, Microsoft Teams or Google Meet and paste the link.
The IBIOS booking calendar for showroom appointments, home visits and phone consultations is live today and is a separate product: see Calendar and booking. Video meeting booking is part of IBIOS Meet, which is rolling out to founding members.
How is IBIOS Meet different from meeting reports and live translation?
Meeting and call reports are a separate product that is live today: IBIOS writes reports and briefings from the recordings your phone provider or GoHighLevel already makes. See Meetings and call reports. IBIOS Meet is the video meeting itself, and it is built and rolling out to founding members.
Live translation is also a separate page: live translation. It is planned for after IBIOS Meet and IBIOS Assist are live, and no language list, speed or accuracy figures have been published.
How will recording and consent work in IBIOS Meet?
Recording is designed to be optional. It is meant to start only after everyone in the meeting has been told and has agreed, and a meeting with no recording is the normal case. Founding members can see exactly what it does before they rely on it.
If you need help with a customer’s screen rather than a meeting, that is IBIOS Assist. All three support tools are explained on the IBIOS Support Suite page.
How IBIOS Meet works
Book or start the meeting
From the customer, supplier or job, request a meeting on IBIOS Meet or paste a link to another meeting service. A calendar invite goes out, the guest replies from a page, and clashes with the staff diary are flagged.
The guest joins from a link
The guest joins in a browser with nothing to install and waits, without sound or video, until the host lets them in. Screen share shows a banner while it is on.
Review what came out of it
Afterwards you see a summary with decisions and actions on the record. Any task the AI drafts is a draft that a person confirms or discards.
Join the waiting list for up to 15% off at launch
People who join the waiting list before launch can get up to 15% off their first 12 monthly payments, or a discount on their first annual payment (the percentage is confirmed before launch). After the first year, standard pricing applies. The discount depends on the plan.
No payment is taken to join. You can leave at any time. Read the offer terms.
Questions people ask
Is IBIOS Meet available now?
IBIOS Meet is built and in testing, and it is rolling out to founding members. It is not yet switched on for everyone. You can join the waiting list to be considered. There is no free trial.
How many features does IBIOS Meet have?
59 features in 8 groups, all listed on this page. IBIOS Meet is built and being tested, and is rolling out to founding members. Translation and meeting bots are planned and marked coming soon.
Does IBIOS Meet have screen share?
Yes. Screen share for staff and guests is part of IBIOS Meet, with a banner that always shows when you are sharing and a stop control for the host. It is built and rolling out to founding members.
Can I book a meeting in IBIOS Meet from my calendar?
Yes: meeting requests, calendar invites, reminders and a clash check against the staff diary are part of IBIOS Meet, which is rolling out to founding members. The booking calendar for showroom appointments and visits is live today as a separate product.
Does IBIOS Meet translate what people say?
Not yet. Live translation is planned in stages, starting with live captions, and is coming soon. It is described on its own page, and it is not part of the first release of IBIOS Meet.
Does IBIOS Meet write AI meeting notes?
Yes. IBIOS Meet is built to write a summary, action points and a report for the customer record, with a follow-up drafted for a person to approve, and it is rolling out to founding members. IBIOS also writes call reports from the recordings your phone provider already makes, which is live today.
Is IBIOS Meet only for translation?
No. It is designed as one system: video meetings, live translation, notes and summaries, and remote support, linked to your customers, quotes and jobs. The video meetings are built and rolling out to founding members; live translation and remote support are coming soon. The customer record, quotes and jobs are live today.
Does IBIOS Meet draft tasks after a meeting?
Yes, as part of IBIOS Meet, which is rolling out to founding members. After a meeting you see a summary, the decisions and the actions, and any task the AI drafts is only a draft: a person confirms it, with an optional corrected title, or discards it.
Can I start remote help from a meeting or a customer record?
Planned. IBIOS Assist links are view-only: the customer chooses what to share. IBIOS Remote, which adds control with approval, is a separate coming-soon product. Neither is live.
How do I get IBIOS Meet?
Join the waiting list. IBIOS is in early access, IBIOS Meet is rolling out to founding members, and waiting-list members get founding prices. There is no free trial.
Want IBIOS Meet in your business?
Register your interest in the IBIOS founding group. No payment, no commitment. IBIOS runs Isabella Bathrooms today, and founding members get early access as we roll out.
Register your interest