For kitchen, bedroom and bathroom showrooms
The system that knows your whole business.
Every call, email, quote, order, job, payment, appointment and supplier in one place, and a brain that connects it all and answers questions about your business from your own records.
Trade tools, order and warehouse management, and AI that does real work, in one system. It does the job of 4–5 separate tools.
At Isabella Bathrooms, a quote is in the customer’s hands within minutes, not days.
Founding group: limited to the first 50 showrooms to register in 2026. Social Hotspot clients: ask about priority access.
Met us at Social Hotspot Live? Register below and we’ll pick up where we left off.
IBIOS runs Isabella Bathrooms today. Founding members get early access as we roll out. No payment, no commitment. Built by a bathroom showroom, for showrooms.
Only in IBIOS · powered by IBIOS AI
Vision Quoting
Photograph a handwritten order form or a drawing. The AI reads it, matches every line to your own catalogue and supplier prices, and builds the quote in minutes, for you to check and send. Even long order forms with dozens of lines are read in full, line by line, so nothing gets missed.
Step 1
Photograph it
Snap the handwritten order form, drawing or supplier PDF on your phone.
Step 2
IBIOS AI reads it
Every line is matched to your catalogue and supplier prices.
Step 3
Check and send
Review the priced quote, adjust anything, and send it for signing.
Want to see it on your own paperwork? Book a demo.
What has it done for a real showroom?
From the founder
“Speed and quote in customers’ hands within minutes, it’s helped us massively increase conversion rates.”
The team result
“Our whole team now closes jobs on the first visit, because the customer sees their quote there and then. One designer alone converts 1–2 extra jobs a month.”
Works with GoHighLevel / Social Hotspot
GoHighLevel / Social Hotspot
- Two-way calendar sync. Bookings flow both ways between GoHighLevel / Social Hotspot and the IBIOS diary.
- Every call on the record. GoHighLevel calls land on the customer in IBIOS, transcribed, with an AI summary, action plan and follow-ups.
- Your pipeline updates itself. As you quote, IBIOS moves the GoHighLevel opportunity, sets its value and marks it won when the job converts.
Already running with a Social Hotspot account at Isabella Bathrooms. Leads and GoHighLevel
ShopWired
Web orders and online order management: orders from your shop flow into IBIOS.
Wix
Wix Bookings kept in step with the IBIOS diary. Calendar sync
QuickBooks and XeroComing soon
Accounting sync is coming soon and is not connected yet.
Appointment Smart Notes: record the visit, IBIOS AI writes it up
Press record at the appointment, in the showroom or at the customer’s home (with their consent). IBIOS AI writes up the visit for you: what the customer wants, room sizes and measurements mentioned, products and finishes discussed, budget, timescales and next steps. All of it goes straight onto the customer’s record, with a follow-up drafted for you to approve.
Step 1
Record
Press record at the appointment, with the customer’s consent.
Step 2
IBIOS AI writes it up
What they want, measurements, products, budget, timescales and next steps, on their record.
Step 3
Approve and follow up
Check the drafted follow-up and send it. Nothing goes out until you approve.
No scribbled notes, nothing forgotten, and the whole team can see what was agreed.
In use at Isabella Bathrooms today. Appointment Smart Notes
Virtual appointments with IBIOS Meet
Customers who cannot come to the showroom book a video consultation and meet the designer online. Afterwards IBIOS AI writes the summary, action points, call report and consultation plan, and drafts the follow-up. Staff approve it before it is sent.
Step 1
Book
The customer books a video consultation from your booking page.
Step 2
Meet online
The designer meets them by video, with the customer’s record alongside.
Step 3
IBIOS AI writes it up
Summary, action points and consultation plan, with a follow-up for staff to approve.
Rolling out to founding members.
One system for your whole business
Ten areas, one record per customer. Tap an area to see what you get. This is the product founding members receive.
Sales & leadsEvery enquiry in one list, so fewer slip through.
- Leads in one listEvery lead in one list, with how far each has got, on the web and in the app.Nothing slips through, so more enquiries become quotes.
- GoHighLevel / Social Hotspot leads and call reportsCalls land on the customer with a transcript, a summary and an action plan.You see what was said without listening back.
- Kanban-style lead pipelinesMove leads across stages on a board.See your whole pipeline at a glance.
Quoting and quote managementA quote in the customer’s hands in minutes.
- Vision QuotingPhotograph a handwritten order form, drawing or supplier PDF. IBIOS AI matches every line to your catalogue and supplier prices.A quote in the customer’s hands in minutes, not days.
- Quote revisionsEvery change is kept as v1, v2, v3.You always know what the customer saw last.
- E-signatureCustomers sign quotes and contracts online.Jobs are agreed faster, with no paper to chase.
- Product matchingEvery quote line matched to your catalogue and supplier prices.Quote the right product at the right price.
- Discount intelligenceA recommended discount, shown with conversion bands.Win more of the jobs you quote without giving margin away.
- Customer mood boardsCollect the customer’s ideas and finishes in one place.Everyone agrees the look before the quote goes out.
Calendar & appointments (Wix / GHL / Google)One diary, and no double bookings.
- Wix Bookings and GoHighLevel in one diaryBookings from both appear in the IBIOS diary and stay in step.No double entry and fewer double bookings.
- Clash checks and conflict noticesIBIOS checks each person’s diary and flags a clash. The booking is kept for you to confirm.Nobody is double-booked and no booking quietly disappears.
- Google Calendar and Outlook syncComing soonYour IBIOS diary alongside the calendars your team already uses.One view of everyone’s time.
- Appointment Smart NotesPress record at the appointment and IBIOS AI writes it up on the customer’s record.No scribbled notes, nothing forgotten.
- Virtual appointments with IBIOS MeetCustomers book a video consultation and meet the designer online. IBIOS AI writes the summary, action points and consultation plan, and drafts the follow-up for staff to approve.Win jobs from customers who cannot visit the showroom.
Jobs & fittersEveryone knows where to be and what to fit.
- Jobs, surveys and installs in one diaryShowroom visits, surveys and installs together on one diary.Everyone sees what is happening this week.
- Fitter planningSchedule fitters across jobs on one calendar, with clash checks per person. Fitters see only their own jobs and handover packs on the app.Fitters turn up knowing where to be and what to fit.
- Printable fitter job packPlans and products for the fitter, with no prices.The fitter has what they need and your prices stay private.
- Job photos and drawingsPhotos, 2D drawings and 3D plans kept on the job.Everyone works from the same plans and photos.
- Tasks and boardsKanban-style boards and task lists for jobs and projects.Everyone knows who is doing what next.
- Mobile app (Android)Quotes, diary and job photos on every phone in the team.Work from the customer’s home, not just the showroom.
Orders: web orders (ShopWired), online order management and supplier orderingWeb, showroom and supplier orders in one place.
- Web orders (ShopWired)Orders from your ShopWired shop flow into IBIOS.No retyping, and web orders sit beside your showroom orders.
- Online order managementFollow each online order from receipt to dispatch in one place.See every order’s status without logging in to several systems.
- Supplier orderingRaise supplier orders straight from the accepted quote, linked to the job.Fewer ordering mistakes and nothing forgotten.
Warehouse management & inventory managementKnow what you have, where it is and what is arriving.
- Warehouse managementGoods in, stock in more than one place, and order sheets for every job.The warehouse knows what is arriving and what to pick.
- Inventory managementSee what is in stock, and keep tiles from the same batch together.Fewer mismatched tiles and fewer stock surprises.
- Delivery labels and trackingPrint box labels and follow deliveries and transfers.Orders leave labelled and tracked, with less paperwork.
- Barcode scanningScan stock in and out, and put it away to a shelf.Faster, more accurate stock counts.
Payments & accounts (QuickBooks / Xero coming soon)Know who has paid and who to chase.
- Payments and receiptsRecord deposits and balances against each job.You always know who has paid and what is owed.
- Payment chase list and VAT reliefA list of balances to chase, and the 5% VAT relief form.Get paid sooner, with less awkward chasing.
- Pay by link and payment matchingComing soonCustomers pay by link, and payments match to jobs.Faster payment and less admin.
- QuickBooks and XeroComing soonInvoices and payments synced to your accounts.No double entry for you or your accountant.
Customer service / helpdeskThe whole story on one customer record.
- One customer recordEmails, calls, notes, quotes and orders together on the customer.Anyone in the team can pick up the story.
- Helpdesk ticket inbox and knowledge baseA shared inbox for customer questions, with answers to reuse.Faster replies and nothing lost in a personal inbox.
ReportsSee what is working, and ask in plain English.
- Sales performance dashboardSales and quote performance for the team on one dashboard.Know what is working without a spreadsheet.
- Ask IBIOSAsk in plain English, such as “Which quotes haven’t been followed up?”. The answer comes from your own records, with the source shown.Answers in seconds, not an afternoon of searching.
IBIOS AI – the engine behind everythingAI that does real work, learning from your business only.
Learns from your business only – never shared.
- Vision QuotingPhotograph an order form or drawing and IBIOS AI builds the priced quote from your catalogue and supplier prices.More quotes out, faster, and more jobs won.
- Appointment Smart NotesPress record at the appointment. IBIOS AI writes up what the customer wants, measurements, products, budget, timescales and next steps on their record.No scribbled notes, nothing forgotten.
- The AI meetings engine (IBIOS Meet reports)After a video appointment, IBIOS AI writes the summary, action points, call report and consultation plan.The designer moves on to the next customer; you approve the drafted follow-up.
- Call reportsIBIOS AI writes up each call: transcript, summary, action plan and follow-ups.Know what was promised without listening back.
- Ask IBIOSAsk about your business in plain English; answers come from your own records, with sources.Answers in seconds, not searching.
- Your own business brain and knowledge graphLearns your products, prices, suppliers and customers, and powers every answer.Gets better the more you use it, and stays yours.
- Discount intelligenceRecommends a discount, with conversion bands.Protect your margin without losing the job.
- Customer briefingsThe customer’s history in front of you before every appointment.Walk in knowing what was said and promised last time.
- AI follow-up emailsDrafts the follow-up from the quote for you to check and send.Quotes get chased on time, in minutes.
- AI Quote ReviewerComing soonChecks a quote for missing items before it goes out.Fewer costly mistakes.
- AI ReceptionistAnswers calls 24/7, books appointments into your calendar, takes messages and hands over to staff.No missed enquiries when the showroom is busy or closed.
- AI Office ManagerComing soonPrepares chases, follow-ups and admin tasks for you to approve.Admin gets done in the background.
What is still to come?
- AI Office ManagerComing soonchases, follow-ups and admin tasks prepared for you to approve
- Smart Notes to quoteComing soonan instant quote built from the appointment
- Pay by link and payment matchingComing sooncustomers pay from a link, and payments match to jobs
- QuickBooks and XeroComing sooninvoices and payments synced to your accounts
- AI Quote ReviewerComing soonchecks a quote for missing items before it goes out
- Google Calendar and Outlook syncComing soonyour IBIOS diary alongside the calendars your team already uses
- Live meeting translationComing soontranslated captions in IBIOS Meet
- Multi-channel stock syncComing soonstock levels shared with your web shop
What is the IBIOS founding group?
Founding group: limited to the first 50 showrooms to register in 2026. Social Hotspot clients: ask about priority access.
The founding group is the first showrooms we work with as IBIOS opens up. Registering your interest is not a purchase and does not commit you to anything.
- No payment, no commitment: no price is agreed and nothing is signed.
- We contact you about next steps and when you would like to start.
- If you tick the box, we can also contact you about a free pilot.
Made by IBIOS Limited, registered in Northern Ireland.
Register your interest – join the IBIOS founding group
Founding group: limited to the first 50 showrooms to register in 2026. Social Hotspot clients: ask about priority access.
IBIOS runs Isabella Bathrooms today. Founding members get early access as we roll out.
No payment, no commitment. It takes about a minute.
Prefer another way in?
Book a demo
See IBIOS run on a showroom like yours. We reply to arrange a time.
Refer a showroom
Know a showroom that should be using IBIOS? Tell us who, and we record that it came from you.
Agencies and partners
Do you build or support systems for showrooms, for example as a GoHighLevel / Social Hotspot agency? Send a partner enquiry.
Questions people ask
What does joining the founding group mean?
You tell us you are interested in being one of the first showrooms to use IBIOS. It is not a purchase: no payment is taken, no price is agreed and nothing is signed. We contact you about next steps, and about a free pilot if you tick that box.
What happens after the first 50 showrooms?
The founding group is limited to the first 50 showrooms to register in 2026. After that, new registrations go on a waiting list for the next intake. No payment is taken either way. Social Hotspot clients can ask about priority access.
Is IBIOS only for bathroom showrooms?
No. IBIOS was built inside a bathroom showroom, which is our proof story, but it suits kitchen, bedroom and other showrooms that quote from supplier price lists and run customers, jobs and appointments together.
What do founding members get?
The whole IBIOS system: Vision Quoting, the customer record, jobs and the diary, e-signatures, supplier ordering, order, inventory and warehouse management, payments and a chase list, tasks and boards, a sales dashboard, Ask IBIOS, your own business brain, Appointment Smart Notes, IBIOS Meet for virtual appointments, the AI Receptionist, and integrations with GoHighLevel / Social Hotspot, ShopWired and Wix. IBIOS runs Isabella Bathrooms today, and founding members get early access as we roll it out. Still to come: the AI Office Manager, the AI Quote Reviewer, pay by link and payment matching, Smart Notes to quote, Google Calendar and Outlook sync, live translation, multi-channel stock sync, and QuickBooks and Xero.
Does IBIOS use GoHighLevel or Social Hotspot?
IBIOS works on its own, and it works with GoHighLevel / Social Hotspot if you use it: bookings sync both ways, calls land on the customer record with a transcript, summary and action plan, and your pipeline is updated as you quote. Tell us on the form and we will plan it with you.
Does IBIOS share my business data or learn from other businesses?
No. Each company has its own business brain, and learning is per company only: no training across companies and no shared catalogue. Your products and prices stay yours. Some AI processing uses US providers, as listed on our sub-processors page.
Do I have to give up the tools I use now?
No. IBIOS works alongside GoHighLevel / Social Hotspot, ShopWired and Wix, so you can start with the parts that hurt most, such as quoting, and add the rest when you are ready. QuickBooks and Xero are coming soon.
Can I try it before I commit?
Registering your interest is not a commitment. If you tick the free pilot box we will talk to you about a pilot. No payment is taken on this page and no price is agreed.
What happens to the details I send?
We use them to contact you about your request and we hold them on our own servers. Our privacy notice explains your rights.
Register your interest – join the IBIOS founding group
See how IBIOS compares with a field-service quoting app (sources and date on the page), or the quoting software guide. Built for bathroom retailers? See the bathroom retailers page.
By the IBIOS team, IBIOS Limited. Last updated .
Feature statuses checked 2 November 2026.